Privacy & Cookies Policy

[Last updated: 23rd of October 2024]

Introduction

Welcome to our Privacy Policy relating to the use of the Website www.knightproof.com. We respect your privacy and are committed to protect your personal data and processing in compliance with applicable laws including but not limited to Regulation (EU) 2016/679) of the European Parliament and the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) – the “GDPR” and the ePrivacy Directive (Directive 2002/58/EC).

This Privacy Policy is intended to provide you with information on our data handling practices when you visit and use our website. Knight Proof Services Limited provides marketing services such as website design, brand awareness and sponsorship management. Although the only personal information we collect on you is through the use of cookies, there may be occasions where data will be shared with us for the purpose of providing services. In these cases, the relevant agreements will safeguard the transfer of this personal information.

Who We Are

The Data Controller of Your Personal Data is Knight Proof Services Limited (the “Company,” “We,” “Us,” “Our”). The purpose of this Privacy Policy is to inform you of how the Company processes, uses, stores and protects your Personal Data:

- By visiting our Website, you hereby acknowledge reading and fully accepting the terms set out in this Privacy Policy. The Company acknowledges that no Personal Data is collected through this website, however, for any information collected through the use of cookies and other tracking technologies, we will process your Personal Data in accordance with the GDPR and laws of Malta. For any further request or query about how we use your Personal Data, please contact our Data Protection Officer at the following email address: [email protected]. Any notice, demand, request or other communication which you address to the Company shall be sent by e-mail to [email protected]. All communications sent via e-mail shall be deemed to be received on the business day following the day of transmission.

Subject Matter

This Privacy Policy sets out the terms and conditions which the Company follows to protect the privacy of users and visitors. The Company reserves the right to amend and update this Privacy Policy, whenever it deems appropriate, and any changes thereof shall come in force and effect from the instance they appear online on the Website. Any substantial modifications to this Privacy Policy will be communicated to you.

Principles of Data Processing

We fully respect your fundamental rights and consider protection of your Personal Data to be a priority. Accordingly, when processing your Personal Data, we follow the following basic principles:

1. • We submit your Personal Data only for lawful and fair processing, and we maintain full transparency vis-à-vis the way we handle your Personal Data;

2. • We collect and process your Personal Data only for specified, explicit, and legitimate purposes as outlined in this Privacy Policy, and we do not process it further in any manner incompatible with these purposes;

3. • We process your Personal Data only to the extent that it is necessary and appropriate to purposes for which it is collected;

4. • We make reasonable efforts to ensure that your Personal Data is accurate and, where necessary, updated with regard to the purposes of the processing, taking all reasonable steps to immediately delete or correct it in case of inaccuracy; and;

5. • We process your Personal Data in a manner that guarantees its security by using appropriate technical and organizational measures.

Types of Personal Data Collected

The Company may collect and process the following Personal Data: Personal Data upon access to the Website:

• • IP Address

• • Users device data

• • Browsing data

• • Information on user preferences regarding the Website

Purposes and Legal Basis for Data Processing

The Company may process your Personal Data to fulfill its obligations under the Terms and Conditions, to comply with its legal obligations and for the following purposes:

• • Administration and development of the website;

• • Enhancement of user’s experience;

• • Detection, investigation and prevention of fraudulent activity and other illegal activities and protection of your rights and rights of the Company;

• • Collection, processing and performing statistical and other research and analysis of information for enhancement of the website and the Services.

Data Recipients

The processing of your Personal Data by our Data Processors is done under a contract compelling Data Processors to the same level of data protection provided under this Privacy Policy in accordance with applicable laws. We will not disclose your Personal Data with any third parties outside of the European Union. However, in the event that such a data transfer occurs, we will take all reasonable steps possible to ensure that your data is treated as securely as it is within the European Union and in accordance with this Privacy Policy and applicable legislation. Additionally, we will update this Privacy Policy to reflect the cross-border data transfer and the relevant safeguards for your privacy. In the event that we are required by a court or other administrative authority, pursuant to an investigation relating to unlawful activities or where we are legally bound to do so, the Company may transfer your Personal Data to public authorities to the extent specified by applicable law.

Data Security and Confidentiality

In order to ensure the proper use and integrity of your Personal Data and to prevent unauthorised or accidental access, processing, deletion, alteration or other use, the Company applies appropriate internal policies and takes all appropriate organizational, technical and procedural security measures, as well as technical standards, in accordance with applicable laws and regulations.

The processing of your Personal Data by the Company is conducted in a manner that ensures confidentiality and security, taking into account the latest developments, implementation costs and the nature, scope, context and purposes of the processing, as well as the risks for your rights and freedoms, which are applicable in each circumstance.

Retention of Personal Data

Where we collect your information, we will retain it for as long as is necessary to fulfill the relevant purposes of processing explained in this Privacy Policy, in accordance with the Data Minimisation and Storage Limitation principles.

Furthermore, the Company may retain your Personal Data after the expiration of the relevant processing purposes in the following limited cases:

• o In case that there is a legal obligation under a relevant statutory provision.

• o In case of any claims against the Company, for as long as necessary to defend our rights and legitimate interests before any competent court and any other public authority. After the period of retention, your Personal Data is erased from our databases and systems. For more information about data retention terms in relation to specific Personal Data, please contact us at [email protected].

Your Rights

The GDPR has awarded individuals with different rights, such as:

• o To request access to your Personal Data and information related to their processing and obtain a copy thereof.

• o To request for the rectification of any inaccuracies or any of your missing Personal Data.

• o To request for the erasure of your Personal Data.

• o To request for the restriction of the processing of your Personal Data in cases explicitly provided for by law.

• o To request for the restriction of the processing of your Personal Data in cases explicitly provided for by law.

• o To request for the portability of your Personal Data to another Data Controller in a structured, commonly used and machine-readable format.

• o To object to the processing of your Personal Data in cases explicitly provided for by law.

• o To object to a decision taken solely on the basis of automated processing, including profiling, which has impact on You or significantly affects You. Any requests relevant to this section must be addressed in writing to [email protected].

We will respond to any of your requests within one (1) month from their receipt. Upon prior notice, this period may be extended by a further two (2) months if necessary, considering the complexity of the request and the number of any other pending requests. In case of rejection of your request, we will provide relevant justification. If your request does not meet the requirements of applicable law, we reserve the right either to:

(a) impose a reasonable fee, taking into account the administrative costs of providing the information or communicating or executing the requested action, or (b) reject your request. If there are any doubts as to the identity of the individual submitting the request, we reserve the right to request the provision of additional information necessary to confirm their identity. If your rights are infringed, you have the right to file a complaint with the Office of the Information and Data Protection Commissioner at the following website: https://idpc.org.mt/.

Cookies

We may collect information about your use of the website using “cookies”, pixel tags and similar functionality. A “cookie” is a small file of text which is downloaded onto your computer when you access the website, and it allows us to recognise returning users. For these purposes, cookies are placed on your device to identify you in the future when you visit our website or connect with any of our applications. The cookies used on this website are either set by us or by our third-party service providers, and fall into the following categories:

• 1. Strictly Necessary – these cookies are essential to enable you to move around the Website and use its features. If you remove or disable these Cookies, we cannot guarantee that you will be able to use our websites or benefit from all our security features.

• 2. Performance – these Cookies collect information about how visitors use our website. They allow us to recognise and count the number of visitors and to see how visitors move around our website. Some of these are “session cookies”, which stay in place only for the duration of your visit to our website and are deleted at the end of your browsing session. Others are “persistent cookies”, which remain on your device for a period after you have left the Website. Please review the Cookies in use and their purposes in the below table:

Cookie Type	Purpose	Cookie Category	Lifetime
_ga	Google Analytics sets this cookie to calculate visitor, session and campaign data and track site usage for the site's analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognise unique visitors.	Performance	1 year 1 month 4 days
_ga_*	Google Analytics sets this cookie to store and count page views.	Performance	1 year 1 month 4 days
_gid	Google Analytics sets this cookie to store information on how visitors use a website while also creating an analytics report of the website's performance. Some of the collected data includes the number of visitors, their source, and the pages they visit anonymously.	Performance	1 day
_gat_gtag_UA_*	Google Analytics sets this cookie to store a unique user ID.	Performance	1 minute

For more information about how to disable cookies in your browser please visit www.allaboutcookies.org.